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Welcome Vendors

We are thrilled you are here. 

Vendor Showcase tables to exhibit at the ORLA Hospitality Conference are available for purchase.

Vendor FAQs

 

How many registrations are included with my table? What if I want to bring more than one staff member?

Each vendor table includes one registration. A link will be emailed to assign a name to that registration in early August. Any additional attendees will need to register at the full conference rate.

What is the dress code?

Business casual; polo shirts and jeans are okay. We encourage you to dress up a bit more on the second day of the Conference in honor of the industry awards lunch.

 

When can I setup and teardown?

Please plan to setup Sunday, September 19 from 2:00 - 5:00 p.m., teardown will be Monday, September 20 from 2:00 - 4:00 p.m.

What dedicated times will attendees be in the Vendor Showcase? 

Attendees will be in the Vendor Showcase on Sunday from 5:30-6:45 p.m. and 9:45-11:00 a.m. on Monday.

 

Can I have a list of the attendees in advance of the Conference?

With a constantly changing list, we have a policy to not share this information with our vendors until post-event. The attendee list includes main contact, phone number, mailing address, and business-type. This list does not include email addresses.

 

How many people can I expect to attend the Conference?

Attendance varies based on the location of the Conference, but we generally expect 300-350 attendees (including vendors/speakers).

 

How many other vendors will there be?

The space at the venue dictates the number of tables available. We are usually between 35-45 vendors and sell-out every year on a first-come, first-served basis.

 

How will I know where my booth is? Do I have a booth number?

Due to the size and nature of the vendor showcase booths are assigned on-site according to access to electricity. You are welcome to submit a “special request” for placement and we will do our best to honor it.

 

Do you provide electricity or access to WiFi?

We do provide you with access to both. Electricity must be requested in advance. We will do our best to honor your needs on-site but cannot guarantee access due to the limited capacity of the venue. ALL extension cords must be industrial three-prong cords, smaller indoor three-prong cords are not allowed. If plugging more than one item into power, you must have a power strip for your table. WiFi is complimentary.

 

How do I send promotional materials in advance to the event venue?

Items may be shipped directly to the hotel C/O ORLA Hospitality Conference no more than five business days from the start of the Conference.

 

Are there any venue policies I should be aware of?

No pins, tacks, or adhesives of any kind are permitted on any wall, door or column.

Signs/Banners: No signs are to be hung from ceilings or walls. If you bring a banner and/or signage please be prepared to attach it to the front of your table skirt or have a freestanding sign for your tabletop.

 

Will I need to bring hand truck or cart to move my items into the venue?

You will need to evaluate this need based on how elaborate your setup is. 

 

Where will I go to load-in once on-site?

Enter through the front doors of the Convention Center and you will directed to your table.

 

What is provided with my vendor registration (table size, linen, chairs, etc.)?

An 8’ skirted table and chairs will be provided. You can store your promotional materials under your table, but please take your valuables with you when you leave. We ask that all display items are kept tabletop. Stand-alone floor banners are okay as space allows.

 

Can I distribute collateral at the Conference?

This opportunity is reserved exclusively for our sponsors and those participating in our vendor showcase.

  

We would like to collect attendee business cards in exchange for entering to win a door prize. How do we give the prize away to the recipient?

Great idea! We encourage you to draw a card before lunch on Monday. This will give you time to contact the winner and deliver your prize while on-site for the Conference. ORLA staff can help facilitate this exchange if necessary.

 

What is the cancellation policy for vendor tables?

Vendor cancellations must be directed in writing to ORLA. If canceled within 90 days of the event, no refund will be given and any outstanding payments are due in full.

What happens if the ORLA Hospitality Conference is delayed or cancelled due to COVID-19 restrictions?

ORLA’s director of business development will contact you to discuss the best way to move forward.
 

Options provided will include:

• Forward funds to a 2022 ORLA Hospitality Conference

• Allocate funds to a different event or marketing spend (i.e. change to digital)

• Refunds offered if you cancel, minus a 10% administrative fee.

Sponsorships


Looking for sponsorship opportunities?

ORLA is your partner for success. Click the PDF symbol below to view advertising and sponsorship options with the association.